Resume Preparation Basics

Posted by Justin Olsen | | Category: Resumes | Comments: 1

There are certain basic elements that must be implemented into a resume to make it effective, and many that should not. When it comes to your career, there is no room for error on the most important document you will hand over to a potential employer. First impression is everything and you must make sure that the following basic resume preparation guidelines are followed.

What to Consider/Include

Layout: The first thing you should do is think about the type of jobs you are pursuing and make an assessment of your actual skills and abilities that are relevant to those jobs. This will help you determine which type of resume format or layout should be utilized. Whichever way you decide to organize the sections of your resume, be sure to keep every section uniform. For example, if you have the name of one job title in bold, every job title should be in bold lettering.

Page Margin: Most of the time individuals who attempt to prepare a resume on their own will forget this basic rule which can land their resumes in the “NO PILE” very quickly. You should want your most important information to be prominent and not dangling down at the top of the margin on a second or third page. Therefore, make sure you have uniformed margins on each page (if you have two pages or more) – preferably and inch or so from the top and bottom. This will give each page a clean look and feel and ensure your information remains where it is suppose to be on each page.

Contact Information: Make sure you ALWAYS include your name at the top followed by your most easily accessible phone number and email address. It is also important to include at least your City, State, and Zip Code so your resume will get noticed on local job boards.

Objective Statement: Many sources will tell you that objective statements are optional or not necessary. It is actually quite the contrary. A hiring manager always likes to see a short/concise summary of your abilities and relevant key strengths. Objective statements can also be written in the form of a hybrid Summary of Qualifications or Executive Profile which should include only a short synopsis of your background, qualifications, and what values you can offer to a future employer.

Skills & Key Strengths: Deliver a very clear message in this section that you possess the necessary skills that match the requirements of the job by listing industry-related phrases such as “Operations Management, Insurance Underwriting, or Patient Care” depending on your profession. This is often the most important part of a resume. Below is an example of how this section should look.

  • HR/Operations Management
  • Corporate/Nonprofit Operations
  • Organizational Development
  • Professional Development & Succession Planning
  • Staff Training/Coaching
  • Community Relations
  • Mediation/Negotiation
  • ADP Payroll Processing
  • Strategic Partnerships
  • Legal/Technical Writing
  • OSHA/EEO Compliance
  • Effective Performance Management
  • Onsite Recruitment
  • Policy & Procedure Development

Work Experience: Include your work experience in reverse chronological order, meaning your most recent employment should be listed first. List the name of the company, city/state, your job title, and dates of employment. Present your responsibilities as concisely as possible, avoiding any redundancies and discrepancies. Always include accomplishments if you have them in a bulleted form underneath your basic day to day duties. Avoid listing volunteer work under this section. It should be listed in its own section because it is not paid employment and only if it is relevant to your targeted objective.

Education: We all know what to put here. However, avoid putting how you were the “Star Quarterback” for your high school football team. Save that information for the interview if brought up. It is not relevant. Include the college/university name, degrees, relevant coursework, and GPA only if it is high. Yes that’s right, do not include a low GPA on a resume. Again, this is not relevant to what an employer is looking for and you run the risk of casting a negative impression.  Don’t forget to make sure all of this information is also in reverse chronological order the same as your work history.

What to Disregard/Exclude

One Page Only Rule: This is one the most misguided subjects in the field of resume writing today. Too many websites are telling folks they should only keep their resume to one page. This is fine if you are an entry-level college graduate with little experience to run with, or if you have a long history at one or two companies with information that will not require more than one page to present your skills and accomplishments. However, there is no basic rule to how long a resume should be other than “everyone’s situation is different” and the document should be prepared according to your targeted goals and relevant background, even if it exceeds one page.

Explaining Job Gaps: Never explain why you have a gap in employment on a resume. First of all, hiring managers realize things happen in life and it is very hard to move from one job to the next without a short gap in-between.  It is better to be honest and list your job experience exactly how it would be verified with the previous employers. Second, when you are writing text on a document that explains something negative, all you are doing is bringing unnecessary attention to the fact. By following this rule, the reader might just quickly glance over your resume and not pay much attention to the gap. If you explain the gap, this may stick out to the human eye and bring light to something that could have potentially been avoided until you have a chance to sell yourself face-to-face.

Personal Information: Do not include personal information such as your hobbies/interests, marital status, social security number, date of birth, height, weight, number of children, etc., unless the job announcement requires it. Usually this information will never be asked for unless you are applying for jobs overseas or with the government. It is not relevant to tell the reader that you like hunting or riding bikes when you are applying for a high-level managerial position that does not require shooting a gun or physical stamina as a skill-set.

As long as you follow these basic resume preparation guidelines, you should have a good starting point to make a strong first impression. However, preparing a resume following these basic rules is usually not enough to “WOW” an employer. It takes a high level of skill and knowledge of what HR departments and recruiters are looking for in a candidate to prepare such a complicated document. To make sure your resume is as good as it can be, use our Resume Writing Services and guarantee your career is on the right track by receiving the help of a certified expert.


1 Comment
  1. Adam

    Recently I had resigned my job and now looking for jobs. I will follow all these tips while preparing the new resume. Thanks for sharing.


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